Carrier loss run guide
Berkshire Hathaway Loss Run Request, Step by Step
To get a Berkshire Hathaway loss run, first identify which Berkshire company issued the policy, such as GUARD, biBERK or Berkshire Hathaway Specialty Insurance. Then ask the agent of record or send that company a written request with the insured's signed letter of authority, policy numbers and periods. Allow about 10 business days.
| Carrier | Policy | Status | Last action |
|---|---|---|---|
| Berkshire HathawayCA 4471902 | CA 4471902 | Follow-up 1 sent | Oct 4 |
| Keystone CasualtyGLP 0088213 | GLP 0088213 | Follow-up 2 sent | Oct 9 |
| Granite State CompWC 2215560 | WC 2215560 | Acknowledged | Oct 7 |
| Bayline SpecialtyPKG 771045 | PKG 771045 | Sent | Oct 10 |
| Crestmark IndemnityUMB 30981 | UMB 30981 | Drafted | n/a |
How to request a Berkshire Hathaway loss run
Five steps that work for the agent of record, a new broker with a letter of authority or the insured.
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1
Collect policy details
Get the declarations pages for each Berkshire Hathaway policy from the insured: named insured, FEIN, policy numbers and policy periods for the last five years.
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2
Get a signed letter of authority
Have an officer of the insured sign a letter of authority that names your agency and lets Berkshire Hathaway release loss history to you.
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3
Send to the right channel
Check the declarations page for the issuing company. Send the request to that company: through the agent portal if you are agent of record, through the insured's own account for direct policies, or with a signed letter of authority to the channel on that company's website.
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4
Follow up on a schedule
Follow up on day 3, day 7 and day 14 if no reply arrives, and confirm the current loss run channel with the carrier if the request is not acknowledged.
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5
Check the reply
Confirm every policy period is present, totals add up and the valuation date is within 90 days before you send the loss run to market.
Lines Berkshire Hathaway commonly writes
- Workers compensation (including GUARD)
- Small business policies (including biBERK)
- Specialty property and casualty (Berkshire Hathaway Specialty Insurance)
- Commercial auto
- Professional and executive liability
Typical request channels
- Agent portal of the issuing Berkshire Hathaway company
- Loss run or service department, as published on that company's website
- Insured self-service account for directly purchased policies
- Written request with a signed letter of authority
Channels change. Confirm the current loss run channel with Berkshire Hathaway before you send.
The same process applies to every carrier. Our guide on how to request loss runs covers the full workflow, and if you are new to the document itself, start with what a loss run report is.
What to include in a Berkshire Hathaway loss run request
A complete request is the fastest request. Missing policy numbers or an unsigned authorization are the usual reasons a carrier does not reply.
- Named insured exactly as shown on the Berkshire Hathaway policy, plus any additional named insureds
- FEIN of the insured
- Every policy number and policy period, including prior and cancelled terms
- Number of years requested, usually five
- Lines of coverage you need (for example workers compensation (including guard))
- Letter of authority signed by the insured
- Where to send the loss run: your email address or a secure upload link
- Request for a current valuation date with paid, reserved and incurred amounts
Use a ready request letter
Our loss run request letter has every field above, with a letter of authority block for the insured to sign. For workers comp history, see workers comp loss runs for the medical and indemnity detail markets expect.
The insured can usually request their own Berkshire Hathaway loss runs too, which helps when a carrier is slow to answer a broker.
How LossRunReports sends the Berkshire Hathaway request
One request center for every carrier. The signed letter of authority goes out with the request, and follow-ups run on day 3, 7 and 14 until the loss run arrives.
| Carrier | Policy | Status | Last action |
|---|---|---|---|
| Northfield MutualCA 4471902 | CA 4471902 | Received | Oct 4 |
| Keystone CasualtyGLP 0088213 | GLP 0088213 | Follow-up 2 sent | Oct 9 |
| Granite State CompWC 2215560 | WC 2215560 | Acknowledged | Oct 7 |
| Bayline SpecialtyPKG 771045 | PKG 771045 | Sent | Oct 10 |
| Crestmark IndemnityUMB 30981 | UMB 30981 | Drafted | n/a |
Oct 1, 9:12
Request sent to [email protected]
Oct 4, 8:00
Follow-up 1 sent automatically (day 3)
Oct 8, 8:00
Follow-up 2 sent automatically (day 7)
Oct 15, 8:00
Follow-up 3 scheduled (day 14)
Oct 21
Marked overdue, account manager notified
Replies land on a dedicated inbound address or a secure upload link. PDF, scanned, XLSX and CSV loss runs are read into one claims schema, totals are reconciled, and gaps, duplicates and valuations older than 90 days are flagged. See how the loss run software builds the five-year summary with loss ratio.
Tips for Berkshire Hathaway loss runs
Berkshire Hathaway insurance is written by several separate companies. The issuing company on the declarations page decides where the request goes.
biBERK policies are often bought directly, so the insured may be able to request loss history from their own account.
GUARD writes a lot of small business workers comp. Include the FEIN and each state.
If the account had policies with more than one Berkshire company, send one request per company.
Berkshire Hathaway loss run questions
Is there one loss run department for all Berkshire Hathaway companies?
Generally no. Each issuing company handles its own loss history, so check the declarations page and contact that company.
Can a biBERK customer request their own loss run?
Yes, policyholders who bought directly can request loss history through their account or the customer service channel biBERK publishes.
Is USLI part of Berkshire Hathaway?
Yes, USLI is a Berkshire Hathaway company with its own loss run process. See the USLI guide for that carrier.
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